Our Trust Deed can be viewed below:
The Trustee Code of Conduct is designed to set the framework within which the Trustees conduct themselves when governing the affairs of the Trust.
The Trustee code of conduct requires that the Trustees shall disclose to the Board any actual, potential or perceived conflicts of interest which may exist or might reasonably be thought to exist between the interests of the Trust and the interests of the Trustee and persons associated with the Trustee. View our conflicts of interest policy below:
Otago Community Trust values its relationship with you, and we want to ensure it is the best it can be. This Complaints Policy and associated procedures are intended to ensure any complaints received regarding the work of Otago Community Trust are handled in a prompt and professional manner.
We want to ensure we provide you with the best possible service experience.
How to let us know that you have a complaint or feedback?
If for any reason you are not happy with any aspect of the Trust’s service, we would like to hear from you as soon as possible.
As a first step, contact the staff member you have been dealing with and explain your concerns or provide the feedback. That staff member will try to resolve the matter straight away. If they cannot, they may refer your concerns to our CE to consider.
You can also contact our CE yourself using one of the following options:
Free phone: 0800 10 12 40
Post: Chief Executive, PO Box 5751, Dunedin 9054
If writing to the CE please provide a short, clear description of the reasons for your complaint together with any relevant supporting documents.
If your complaint relates to the Chief Executive then please contact the Chair, who is Diccon Sim using one of the following options:
Post: Chairperson, PO Box 5751, Dunedin 9054
What happens next?
Once you have told us about your concerns, we will acknowledge your call, email or letter within five working days, investigate it and discuss a resolution with you. If we cannot resolve it straight away, or if the issue is of a very complex nature, we will give you an idea of how long it will take us to investigate the issue. Our aim is to get your issue fully resolved within 20 working days.
If you have a concern about the way we’ve handled your Personal Information and we can’t resolve your complaint for you, then you have the right to make a complaint to the Office of the Privacy Commissioner by:
You may also seek independent advice or assistance from the Disputes Tribunal, the Citizens Advice Bureau, your Community Law Centre or the Office of the Privacy Commissioner (for privacy issues, see privacy https://www.privacy.org.nz/your-rights/making-a-complaint/).
The Otago Community Trust (OCT, we, us, our) doesn’t collect a large amount of Personal Information about individuals but, where we do, we protect that information with the security safeguards that are reasonable in the circumstances to prevent misuse of that information.
From time to time, we may collect, retain and use Personal Information
“Personal Information” means information about an identifiable individual which includes: your name, email address, mailing address, phone number, user name, date of birth, contact preferences, online activity logs related to our website, IP addresses, cookie, device, browser and operating system identifiers, internet tags, location and navigational data provided by your connection, server addresses, top-level domain names, dates and times of visits to the website, pages accessed and documents downloaded, interactions with tools and advertising, previous websites visited, and the type of browser used.
“Website” means the Otago Community Trust website
Collection and Storage of Personal Information
We may collect your Personal Information in the following circumstances:
a. When you voluntarily provide information to us, for example:
b. As you navigate through the Website, certain information may be passively collected (that is, gathered without your active participation) using various technologies and means, including technical information and usage information individual to you.
Use of Personal Information
The Personal Information we collect will be used to provide services you have authorised or requested. We may also use the Personal Information for the following purposes:
Disclosure of Personal Information
We may disclose your Personal Information to:
Please also note that we may share the Personal Information we collect in an anonymous form, for example from surveying or tracking information, with other third party partners. However, we will not sell or disclose Personal Information about you to any third party or entity outside of the Otago Community Trust or its related entities for marketing purposes.
Third Party Websites
Our Website may contain hyperlinks to third party websites. We are not responsible for the content of such websites, or the manner in which those websites collect, store, use, and disclose any Personal Information you provide.
When visiting a third party website from hyperlinks displayed on our Website, we encourage you to review the privacy statements of those websites so that you can understand how the Personal Information you provide will be will collected, stored, used and disclosed.
Storage of Personal Information
Your Personal Information is collected by Otago Community Trust and may be held by Otago Community Trust (Level 2, Community Trust House, Cnr Moray Place & Filleul St, Dunedin) and or any other associated entities or service providers to OCT on secure servers.
The information collected on, or through, our website is stored on secure servers.
In accordance with the Privacy Act 2020, OCT may store your Personal Information as long as is required for the purposes for which it may lawfully be used by the Trust.
No data transmissions over the internet are completely secure. Accordingly, we cannot ensure the security of information transmitted from or to you. However, once we have received your Personal Information, we will use reasonable efforts to protect your Personal Information against loss or misuse, and against unauthorised access, use, modification or other misuse.
Right to Access and Correct Your Personal Information
You have the right to access, request or correct the Personal Information that we hold about you at any time by contacting our staff at firstname.lastname@example.org, writing to us, Otago Community Trust, PO Box 5751, Dunedin 9058 or ringing 0800 10 12 40.
Whichever way you make your request, we must take steps to ensure that you’re authorised make such a request. Please understand that we must do this in order to protect your privacy. Misleading an agency to access someone else’s personal information is an offence under the Act punishable by a fine of up to $10,000.
The Act permits us to withhold Personal Information from you in certain circumstances, such as where the information is commercially sensitive, legally privileged or despite reasonable efforts to locate the Personal Information, it cannot be found. We might also refuse to provide you with your Personal Information if that information also contains Personal Information about other people and we think this would be unwarranted. If we withhold information from you, we’ll tell you why.
We’re required by the Act to make a decision on your request and convey this to you within 20 working days. Where we cannot make a decision within 20 working days, we’ll let you know and explain why.
If you have a concern about the way we’ve handled your Personal Information, let us know. You can speak with our Chief Executive at email@example.com or writing to us at Otago Community Trust, PO Box 5751, Dunedin 9058 or ringing 0800 10 12 40.
If we can’t resolve your complaint for you, then you have the right to make a complaint to the Office of the Privacy Commissioner by:
This policy sets out the Trust’s commitment to integrating environmental, social and governance considerations into its investment practices.
The Trustees recognise their responsibilities under the Community Trusts Act 1999, the Trustee Act 1956, the foundation deed establishing the Trust, as well as their other legal and fiduciary responsibilities. This policy applies only to the extent that it is consistent with those responsibilities.
The Trustees record their commitment to investing the Trust Fund in a way that accords with best practice portfolio management and that seeks to maximise investment returns without undue risk to the Trust Fund.
The Trust shall only deal with Managers and Advisors who are signatories to UNPRI and does not engage directly with UNPRI but delegates that responsibility to its investment managers/advisors. The Trust believes that
The Trustees will work towards taking into account:
The Trustees shall:
i. Advise their fund managers of this policy;
ii. Have the investment consultant acknowledge, as part of its mandate from the Trust, that they will take this policy into account when providing investment research, analysis and advice to the Trust and in the choosing Fund Managers;
iii. Require the Investment Consultant to report regularly to the Trust on how they are addressing environmental, social and governance issues as part of their activities.
UN Global Compact
The UN Global Compact asks companies to embrace, support and enact, within their sphere of influence, a set of core values in the areas of human rights, labour standards, the environment and anti-corruption.
The 10 Principles of the UN Global Compact
Principle 1 Businesses should support and respect the protection of internationally proclaimed human rights; and
Principle 2 Make sure they are not complicit in human rights abuses
Principle 3 Businesses should uphold the freedom of association and the effective recognitions of the right to collective bargaining
Principle 4 The elimination of all forms of forced and compulsory labour
Principle 5 The effective abolition of child labour; and
Principle 6 The elimination of discrimination in respect of employment and occupation.
Principle 7 Business should support a precautionary approach to environmental challenges;
Principle 8 Undertake to promote greater environmental responsibility;
Principle 9 Encourage development and diffusion of environmentally friendly technologies.
Principal 10 Businesses should work against all forms of corruption, including extortion and bribery.
UN Principles for Responsible Investment
As institutional investors, we have a duty to act in the best long-term interests of our beneficiaries. In this fiduciary role, we believe that environmental, social and corporate governance (ESG) issues can affect the performance of investment portfolios (to varying degrees across companies, sectors, regions and asset classes and through time). We also recognise that applying these Principles may better align investors with broader objectives of society. Therefore, where consistent with our fiduciary responsibilities, we commit to the following six principles of the UN PRI:
Our Statement of Investment Policies and Objectives (SIPO) guides trustee's decisions about our investments.
The SIPO has been prepared by the Trustees of the Otago Community Trust and it clealry sets out the assumptions, objectives and policies governing decisions about investments of the Trust’s assets. The SIPO takes account of the requirements of:
Please download our latest SIPO below